Employee Onboarding Process

 

Figure 1, source; (myhr.works)


The employee onboarding process is one of the main components of the HR function in an any organization. This is the process of familiarizing new employee with the company culture and policies while get to understanding their new positions & requirements.

According to (Lalwani, 2023), Onboarding begins from the time an offer is made to the employee until they are a becoming a productive member of the team. With the findings of (lucidchart, 2024), 22% of companies have no formal onboarding process.

Therefore, its an important topic for discuss and get into the action in effective way in our industries as well.  

 

Importance & benefits of employee onboarding process

 

As the first interaction of an employee with an organization, establishing a proper onboarding process is much comfortable in both sides. A streamlined onboarding process will reduce the workload of HR and helpful to other existing employees as well. According to (Chauncey & Rob, 2023) organizational benefits of an effective onboarding process have been mentioned as below.

  • Increase retention
  • Increase job satisfaction
  • Increase productivity
  • Improve understanding of company culture
  • Improve understanding of role expectations
  • Improve team dynamics
  • Decrease wasted investments

 


Video 1, source; (you tube)

Critical Steps of onboarding process

For implement a proper onboarding, its much needed to identify & go through with the main steps of the process. (Esam, 2023) has described this as six critical steps.

  1. Pre-Boarding Preparation – preparing of required documents such as employee contracts, benefits forms, and schedule introduction sessions.
  2. Orientation and Welcome – first orientation of introducing company culture, values and future expectations.  
  3. Compliance Training – Awarering about company policies, laws and legal requirements in order with the code of conduct.
  4. Role-Specific Training and Integration – Collaborations with the departments to get the specified training required for the employee’s job role.
  5. Initial Performance Evaluation – After the few working days conducting an initial evaluation can be done for identify weather any support is needed.  
  6. Follow-Up and Continuous Support – Continues observing for further improvements and career development in long term success for the organization.


When talking about the onboarding durations, it may last anything from few days to a year as per the organization’s behavior, but many HR professionals has recommended to last about 90 days to feel the employee comfortable in the job, bamboohr (2023).

 

Conclusion

As an essential part of the employee lifecycle, onboarding sets the foundation for long-term productivity and contentment in the organization as this enable new recruitments to settle into their roles quickly, form good relationships with coworkers, getting the required job knowledge and then can be make valuable contributions to the organization's objectives. But the important thing is to follow a proper strategy which suits for the organization and stablishing the process in the correct approach. Otherwise, this will be only a general orientation program and not fully effective from the both employee & organization point of view.

 

References

bamboohr, 2023. bamboohr. [Online]
Available at: https://www.bamboohr.com/resources/hr-glossary/onboarding
[Accessed 10 April 2024].

Esam, A., 2023. Beslick. [Online]
Available at: https://beslick.com/role-of-hr-in-onboarding-process/
[Accessed 10 April 2024].

Lalwani, P., 2023. spiceworks. [Online]
Available at: https://www.spiceworks.com/hr/recruitment-onboarding/articles/what-is-new-employee-onboarding/
[Accessed 09 April 2024].

lucidchart, 2024. lucidchart. [Online]
Available at: https://www.lucidchart.com/blog/employee-onboarding-process
[Accessed 09 April 2024].

Rob, C. &., 2023. Forbes Advisor. [Online]
Available at: https://www.forbes.com/advisor/business/onboarding-process/
[Accessed 10 April 2024].

 

Comments

  1. N.M.N.P. NawarathnaApril 9, 2024 at 11:46 PM

    well written article. The article highlights the critical role of onboarding in fostering long-term employee productivity and satisfaction within an organization

    ReplyDelete
  2. KUMARA WELEGEApril 10, 2024 at 1:36 AM

    Onboarding of employees is on going process the employee lifecycle which creates to gain access to goals of organizations. That blog commit to paper well.

    ReplyDelete
  3. LakruwanApril 14, 2024 at 7:16 AM

    First impression of the new commers is important

    ReplyDelete
  4. Gihan RanaweeraApril 14, 2024 at 8:01 AM

    Really insightful post! It’s clear how crucial a structured onboarding process is for both employee satisfaction and organizational efficiency. Appreciate the practical steps outlined.

    ReplyDelete
  5. Palitha Samaranayake April 14, 2024 at 10:55 AM

    Employee onboarding is an important process as you clearly described, Effective onboarding leads to enhanced collaboration and teamwork. Work gets done through teams that can collaborate to achieve mutual goals.

    ReplyDelete
  6. Tharuka LiyanaarachchiApril 15, 2024 at 2:55 AM

    An excellent overview of the employee onboarding process! Your discussion highlights the critical importance of onboarding in setting the stage for long-term success and satisfaction for both employees and organizations. By implementing a structured onboarding process, organizations can enhance retention, productivity, and job satisfaction while ensuring new employees feel welcomed and equipped to contribute effectively. Your breakdown of the critical steps, from pre-boarding preparation to continuous support, provides valuable guidance for HR professionals looking to optimize their onboarding practices. Well done

    ReplyDelete
  7. Rusky AhamedApril 15, 2024 at 8:51 AM

    Organizations must create a customized onboarding strategy that goes beyond a general orientation program, involving a structured approach that guides new employees through the integration process.

    ReplyDelete

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